Corporate Records Specialist
Role Description
Employment Opportunity
Corporate Records Specialist
Governance & Civic Affairs
• Join a supportive and collaborative team with excellent working conditions
• A culture of excellence, integrity and working together
• Learning and development opportunities
Annual salary approx. $100k + Statutory Superannuation
The City of Norwood Payneham & St Peters is an inner eastern metropolitan Council, nestled on the outskirts of the CBD. The area enjoys a reputation as one of Adelaide’s most desirable places to live, work, study and visit.
We are seeking an innovative, dynamic, results-driven Corporate Records Specialist to lead the strategic development and optimisation of our existing record management systems. In this position, you will collaborate with key stakeholders, reviewing their existing and future needs in the space of records and information management and drive the necessary change required to optimise our records systems.
The Role
Reporting to the General Manager, Governance & Civic Affairs, you will be responsible for the implementation of the recommendations specified in the Corporate Records Service Review and the action list endorsed by the Council Audit and Risk Committee.
You will support strategic oversight and provide effective management of the Council’s corporate records, as required by the State Records Act 1997. This will be achieved through addressing issues and implementing contemporary records management practices and process improvements that enhance the efficiency of the Electronic Records Management System (ERMS) within the organisation.
Key Responsibilities
Some of the main responsibilities for this role are set out below. For more information, please review the full position description on our website at www.npsp.sa.gov.au.
• Contribute to and provide training to staff and management on ERMS best practices.
• Oversee daily records management activities, ensuring compliance with the State Records Act 1997 and Council’s records management policies.
• Manage records archiving and destruction processes in accordance with legal requirements.
• Conduct the preparation and transfer of records to Council’s archives and State Records repositories.
• Develop and implement strategies and recommendations to improve long-term records storage and management.
• Identify and report on serious or ongoing breaches of non-compliance with Records management standards, policies, practices and procedures.
• Provide technical and strategic records management advice to management.
• Undertake research into key issues and trends impacting records management practices and implement change where appropriate.
• Identify opportunities for process improvement and records storage structure to be more efficient.
• Ensure data integrity in the Council’s EDRMS with regular auditing.
About You
As an experienced Records Specialist, you are passionate about information management, providing high-end collaboration with all parts of the business, ensuring delivery of an optimised ERMS.
To be successful, you will possess the following skills and experience:
• Certificate IV in Record Keeping or equivalent qualification.
• Knowledge of the State Records Act 1997, Local Government General Disposal Schedule and other legislation and standards relating to Records Management.
• Sound knowledge of policies and procedures related to all aspects of managing records.
• Highly developed written and oral communication skills and the ability to clearly and effectively communicate.
• Proficient with Microsoft Office applications and using an Electronic Document Records Management System.
• Ability to manage time, set priorities, plan and organise one’s own work and work of team members.
• A relevant qualification in the field.
• Experience working in a Records Management and/or office administration environment.
• Experience in operating an electronic records management system to capture documentation and transfer into appropriate medium for filing and archiving.
• Experience within Local Government.
Benefits
• Join a value-based organisation
• Training and professional development opportunities
• Study assistance
• Annual leave loading
• Confidential & free access to the Employee Assistance Program 24/7
• Healthy Lifestyles Program
• Income protection (illness, accident & injury)
• Work on cosmopolitan The Parade, Norwood
How to Apply
You will be required to prepare the following documents for upload in the application portal as one document:
• your resume; and
• a cover letter of up to 2 pages, telling us which role you are applying for and explaining how your qualifications, experience and skills relate to the role.
Specific enquiries may be directed to the General Manager, Lisa Mara on 08 8334 4549.
Additional Information
| Job Title / Number: | Corporate Records Specialist (Job # qA191726) |
|---|---|
| Department: | Governance & Civic Affairs |
| Type: | Full-Time |
| Location: | Norwood Townhall. |
| Supporting Document: | Position & Person Description |
| Application Close Date: | 15/12/2025 |
| Application Close Time: | 9:00 AM |
Contact Details
| Position Title: | General Manager, Governance & Civic Affairs |
|---|---|
| Department: | Governance & Civic Affairs |
| Name: | Lisa Mara |
| Phone: | 83344549 |
| Email: | lmara@npsp.sa.gov.au |
